POSITION TITLE: Senior Accounting Manager
DEPARTMENT: Protestant Episcopal Cathedral Foundation (PECF/Foundation) - Foundation Shared Services
POSITION TYPE: Full-time/exempt, 12 months
PECF requires all employees to be fully vaccinated against COVID-19, including any boosters recommended and available to the general public, absent eligibility for medical and religious exemptions.
REPORTS TO: Director of Finance
WORKS CLOSELY WITH: Institution Business Offices
Foundation Payroll Manager
Foundation Senior Financial & Budget Analyst
SUPERVISES: Foundation Staff Accountant and Junior Accountant
Manages accounting operations for PECF single legal entity and its Institutions on the Close (campus) - Washington National Cathedral, National Cathedral School, St. Albans, Beauvoir, and All Hallows Guild. Works with Director of Finance to maintain the integrity and accuracy of the PECF combined financial statements in accordance with generally accepted accounting principles. Manages efficient operations of the Foundation Services Finance and Accounting department in all areas relating to accounting issues, internal and external reporting, risk management, internal controls, and financial management. Interacts daily with four Institution business offices to provide a high level of customer service and to assist with finance and accounting related issues, ensuring the integrity of financial reports.
Maintains the PECF general accounting records, policies and procedures and software systems to achieve and sustain a high-quality level of fiscal operations in a dynamic accounting environment. Implement adequate internal controls to safeguard financial resources. Assists the Director of Finance and the Executive Director, Finance & Administration with the PECF annual budget process, monthly department financial reviews, quarterly forecasts, and special strategic projects.
Duties and Responsibilities:
- Manages and coordinates the month-end and year-end close of all PECF Institutions including reviewing, approving, and posting all accounts payable transactions and journal entries to ensure the timeliness, completeness, and accuracy of the monthly financial statements.
- Coaches, leads, coordinates, and develops Finance and Accounting staff. Assigns tasks to the appropriate staff, reviews staff’s monthly reconciliations, and provides backup for Finance and Accounting positions and the Payroll Manager.
- Serves as Anybill administrator and primary point of contact for all the Institutions: Reviews Anybill user access roles and rights, monitors the internal controls of the accounts payable and payment processes, provides troubleshooting for Anybill issues, and organizes training for all Anybill users. Works with all Institution business offices to review the accounts payable aging schedule, resolve outstanding checks, and report stale dated checks to DC government. Coordinates and manages the preparation of 1099 forms reporting for the Foundation and all Institutions.
- Coordinates with the Foundation Facilities Assistant to ensure Facilities initiated transactions are properly reviewed and reported in the accounting system. Reviews Foundation’s capital project funds reconciliation to ensure they are properly coded and accounted for within the approved budget.
- Coordinates the year-end combined audit with external audit firm and preparation of audit schedules to ensure the timely delivery of the auditor’s reports.
- Serves as the primary Purchasing Card (PCard) administrator; oversees the creation, replacement, and cancellation of all PECF PCard users; serves as primary point of contact for all PCard inquiries and issues including timely handling of fraudulent credit card transactions, following up for refunds, and generating monthly Pcard statements and extracted transaction files.
- Serves as the backup for the Director of Finance. Assists Director of Finance with monthly reporting including preparation and review of the Foundation departmental financial reports, Institution financial reports and various compliance requirements (such as reporting of sales and use tax, unclaimed property reporting, capital expenditure survey, and renewal of various business licenses).
- In partnership with the Director of Finance, organizes Close-wide senior accounting team meetings and Foundation department meetings and schedules training and support to Institution business office staff to ensure all accounting personnel are current on the variety of important and emerging accounting issues. Assists the Director of Finance and the Executive Director, Finance & Administration to gather and compile internal or external financial and economic data for preparation of the Foundation annual budget and quarterly forecasts.
- Manages the Foundation’s treasury operations related to trusts and bequests activity.
- Special projects as assigned.
- Bachelor’s degree in Accounting required
- Seven+ years public and private accounting experience
- Not-for-profit accounting and fund accounting experience are required
- Three to five years managerial experience required
- CPA or Master of Accounting/MBA preferred
Knowledge, Skills, Abilities:
- Knowledge of nonprofit accounting generally accepted accounting principles, methods, and applications. Knowledge of Great Plains accounting system preferred.
- Experience working for multi-division and complex organizations preferred.
- High degree of attention to detail; reliability, excellent organizational skills; strong analytical skills; ability to prioritize and manage multiple concurrent tasks in a fast-paced environment.
- Ability to communicate accounting information, policies, and/or procedures in a manner easily understood by colleagues. Excellent verbal and written communication skills. Strong commitment to excellent customer service.
- Collaborative working style. Ability to establish and maintain effective work relationships with management, Institution business offices, colleagues, vendors, and external vendors.
- Ability to implement policies and procedures to maintain compliance with various regulations.
- High level of skill in relevant software systems; ability to quantify and illustrate complex financial reports, comparisons, and projections.
- Works within approved budget and develops and implements cost saving methods. Completes projects on time and on budget and manages project team activities. Displays willingness to make decisions, exhibits sound and accurate judgment, supports and explains reasoning for decisions, includes appropriate people in decision making process and makes timely decisions.
- Delegates work assignments, matches the responsibility to the person, sets expectations and monitors delegated activities and provides recognition for team accomplishments. Shows respect and sensitivity for cultural differences and promotes a harassment-free environment.
- Demonstrates leadership; exhibits confidence in self and others, inspires respect and trust and motivates others to perform well. Manages team by setting goals and objectives, including subordinates in planning, making time for them, providing regular performance feedback, and developing their skills and encouraging growth.
- Ability to adapt to changes in the work environment, manage competing demands and change approach to best fit the situation. Ability to adapt to new technologies, use technology to increase productivity and keeps skills up to date. Develops innovative approaches and ideas, generates suggestions for improving work and meets challenges with resourcefulness.
- Prven ability to communicate to a diverse staff by expressing ideas and thoughts both verbally and in written form, exhibiting good listening and comprehension, keeping others adequately informed and selecting and using appropriate communication methods. Resolves conflicts through the following means: encourages open communication, maintains objectivity, and uses negotiation skills.
- The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
- Requires computer work involving extensive use of keyboard, mouse and monitor(s). Occasionally requires lifting materials of approximately 20 lbs.
- This position requires sitting, standing and walking. Travel and requirement to complete work-related assignments on weekends is possible.