Position Title: Director of Finance
Department: Protestant Episcopal Cathedral Foundation (PECF/Foundation) - Foundation Shared Services
Position Type: Full-time, 12 months
Reports to: Executive Director, Finance and Administration
Works closely with: Institution Business Offices
PECF Finance Committee
PECF Audit Committee
Supervises: Accounting Manager
Senior Financial and Budget Analyst
Senior Payroll Specialist
Coordinates financial operations for PECF single legal entity and its Institutions on the Close (campus) - Washington National Cathedral, National Cathedral School, St. Albans, Beauvoir and All Hallows Guild. Leads Foundation Shared Services Finance and Accounting department to ensure that centrally administered accounting systems (in-house and outsourced) and other financial functions run efficiently on a daily basis. Provides accurate and timely financial reporting and other information to Institution business offices in accordance with generally accepted accounting principles. Promotes best practices and consistent procedures across all Institutions and monitors compliance with PECF Close-wide financial policies. Develops and maintains appropriate accounting controls that protect PECF/Institution assets. Provides financial analysis for PECF senior leadership and governance trustees.
Duties and Responsibilities:
- Oversees and manages the day-to-day finance and accounting operations of the Foundation Services finance office which administers centralized accounting services. Ensures that the Foundation finance and accounting team performs shared services functions and provides deliverables in a timely and accurate manner in collaboration with Institution business offices personnel.
- Reviews monthly individual Institution and combined financial reports/statements for accuracy and completeness. Creates new reports upon request to facilitate data collection and analysis. Provides timely and accurate additional financial reports and accounting analyses to the Institutions for information and decision-making purposes. Prepares financial analysis and provides advice and assistance to Foundation senior management and trustees.
- Keeps compliant with changes in US GAAP and tax regulations and keeps abreast of new/updated accounting pronouncements, best practices and trends. Conducts FASB accounting standards codification (ASC) and additional financial research and prepares statistical analyses and white papers as needed.
- Develops financial policies and procedures and implements strong internal controls for PECF Close-wide financial activities.
- Identifies strategies and implements procedures to continually improve the efficiency of finance and accounting operations across all Institutions; encourages opportunities to enhance operational efficiency while maintaining the Foundation’s data integrity and fiscal accountability.
- Establishes and maintains collaborative and productive relationship with all Institution business offices personnel to achieve financial goals for the PECF as a whole, including facilitating frequent dialogues and organizing monthly user/controller group meetings for knowledge sharing and training.
- Leads external annual process for combined annual audit of all Institutions. Ensures that the PECF has timely and accurately fulfilled all its obligations as set forth in the terms of the engagement letter for the preparation and presentation of the financial statements in accordance with U.S. GAAP. Ensures timely and accurate preparation and filing of annual unrelated business income tax filings (990-T and D-20).
- Prepares the Foundation Shared Service’s operating budget along with five-year forecast and ten-year shared capital projects analysis on an annual basis, working closely with Foundation department heads and Institution Business Managers. Updates and revises department funding allocation methodologies annually as necessary. Updates full year operating forecast on a quarterly basis.
- Maintains appropriate finance and accounting records (both in-house and outsourced) to account for, control, and track accounting data for all Institutions. Serves as liaison with third party accounting system vendors and provides troubleshooting and problem-solving advice regarding any centralized accounting system issues.
- Provides leadership and management support to the Foundation finance office staff including hiring, training, professional development, promoting team morale, and preparing team evaluations.
- Assesses financial system needs and make recommendations for periodic upgrades of accounting software. Reviews systems on a regular basis to determine if functionality can be improved to increase operational efficiency.
- Oversees the Close-wide receiving and accounting for all stock gifts, bequests, trusts, and gifts of real estate. Oversees project/program accounting including endowment funds, land and building funds, pension, garage and derivatives accounting and reporting.
- Assists Institution business offices in management of investments and endowments; Coordinates management of Foundation operating investments.
- Leads and/or participates in special projects and activities as assigned.
- Works within approved budget and develops and implements cost saving methods. Completes projects on time and on budget and manages project team activities. Displays willingness to make decisions, exhibits sound and accurate judgment, supports and explains reasoning for decisions, includes appropriate people in decision making process and makes timely decisions.
- Delegates work assignments, matches the responsibility to the person, sets expectations and monitors delegated activities and provides recognition for team accomplishments. Shows respect and sensitivity for cultural differences and promotes a harassment-free environment.
- Demonstrates leadership; exhibits confidence in self and others, inspires respect and trust and motivates others to perform well. Manages team by setting goals and objectives, including subordinates in planning, making time for them, providing regular performance feedback and developing their skills and encouraging growth.
- Ability to adapt to changes in the work environment, manage competing demands and change approach to best fit the situation. Ability to adapt to new technologies, use technology to increase productivity and keeps skills up to date. Develops innovative approaches and ideas, generates suggestions for improving work and meets challenges with resourcefulness.
- Proven ability to communicate to a diverse staff by expressing ideas and thoughts both verbally and in written form, exhibiting good listening and comprehension, keeping others adequately informed and selecting and using appropriate communication methods. Resolves conflicts through the following means: encourages open communication, maintains objectivity and uses negotiation skills.
Bachelor’s degree in accounting, business or finance required; Master’s degree preferred. CPA required.
Minimum of eight to ten years accounting experience in not-for-profit industry, including creating and analyzing financial statements.
Minimum of five years of experience in managing an accounting operation including staff supervision; outsourced contract management experience preferred.
Success managing a complex and dynamic service organization with multiple divisions, preferably within a shared services environment; experience within an independent school or ecclesiastical organization preferred.
Minimum of five years of progressively responsible experience in using multiple accounting systems such as Great Plains, UKG payroll and human resources software, Sage, and Anybill preferred.
Knowledge, Skills, Abilities:
- Excellent interpersonal and communications skills; collaborative management style; strong leadership qualities including commitment to diversity; customer-service orientation; ability to function effectively as a team member; ability to build trust, consensus and effective partnerships with all PECF Institutions. Recognizes and respects diverse viewpoints.
- Demonstrated success managing an accounting operation in a complex organization with multiple divisions and commitment to excellence in work product. Ability to define problems, collect data, establish facts, and draw valid conclusions. Openness to innovation and collaboration.
- Excellent oral and written communication skills; ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from senior leadership, trustees and employees with widely varying knowledge of accounting and financial matters.
- Ability to manage multiple complex tasks and/or projects simultaneously; ability to maintain composure under pressure.
- Proficiency with Microsoft Office 365 applications, e-mail, financial software systems and technology; advanced knowledge of Excel required.
- Ability to maintain confidentiality of records and information.
- The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
- Requires computer work involving extensive use of keyboard, mouse and monitor(s). Occasionally requires lifting materials of approximately 20 lbs.
- This position requires sitting, standing and walking. Travel and requirement to complete work-related assignments on weekends is possible.